It’s crucial to share files safely when you’re dealing with hypersensitive information. Send only the information they need. This reduces the risk of data falling into the wrong hands in the event of a leak, or breach. Additionally, use equipment which prevents unauthorised editing of files. If you and a third party are working together on an Excel spreadsheet, for example there are software that will encrypt the file when editing it, preventing accidental or malicious changes and also ensuring that numbers remain accurate.

A share and edit your data safe password is another way to ensure your data is secure. It acts as a gatekeeper and protects all your data. It is also recommended to create protocols to ensure safe transfer of files, for instance Web communication protocols, which act as police escorts for the data highway. They assist different systems and devices communicate effortlessly via the Internet, without being hampered by viruses, malware or other threats.

Watermarking can be used to guard sensitive information and to ensure best practices. It provides an additional layer of security and lets you know who is using what. You can also add an expiration date on download links, and remove access to files after a specified period of time. This will stop hackers or unauthorized employees from retaining personal data longer than it is needed. When you no longer have a need to keep the file you should create a rule that instructs your employees on how to delete it number of times (like digital shredding or degaussing) so that it’s not resurrected at some point in the future.